Executive Administrator / Tender Co-Ordinator

Group Role

Hereworks part of McKeon Group is a digital first innovator in the construction, building services and smart building sectors, specialising in the planning, management and delivery of detail-focused, high-quality projects for our clients. We operate across a range of sectors including commercial, hospitality, healthcare, pharmaceutical, industrial, retail and education.

McKeon Group prides itself on its exceptional and motivated people from senior leadership to onsite staff. Great care and attention go into recruitment, we want to work with high quality, experienced people who will add to the culture, competencies and ethos. We are seeking an enthusiastic individual to join our team in the role of executive administrator to assist in the preparation of ‘best in class’ marketing and bid content. We are a digital first organisation that has evolved through innovation and progressive leadership; we work hard to ensure we fulfil our promise to plan, communicate and deliver projects of the highest standard with an emphasis on safety, sustainability and quality.

The successful candidate will play a key role in the development of the group. The successful candidate will get the opportunity to work with a very diverse skillset in this industry and have available to them senior staff and engineers working in construction, electrical, AV, smart building, mechanical and facilities management disciplines. Mentoring and further training will be provided, this role provides an excellent opportunity to progress within the organisation.


Hybrid Role – Head Office Ashbourne & Remote Working

Duties / responsibilities

  • Collaborate with the bid and project teams to co-ordinate the preparation of proposal and operational documentation.
  • Collaborate with the Marketing Team to write creative, clear content for emails, landing pages, videos and online campaigns that meets the brands goals and objectives.
  • Compile, edit, and proofread commercial proposals which contain technical content and designs ensuring that these are presented in a professional and concise manner.
  • Help create content for a variety of audiences, from non-technical end users to project managers, consultant engineers, clients and architects.
  • Generate innovative ideas for content and workflow solutions.
  • Ensure accurate version control and audit trail.
  • Support prequal, tender, post bid presentations and operational documentation.
  • Post-tender debrief & lessons learned sessions.


  • Proven track record in marketing or bid co-ordination.
  • Ability to deliver high quality content paying attention to detail.
  • Ability to grasp complex technical concepts and make them easily understandable.
  • Excellent attention to detail and organisational skills.
  • Must have exemplary, clear and professional communication skills (written and oral).
  • Extremely proficient user of Microsoft Office suite.
  • Experience working with CRM systems.
  • Experience using Adobe Creative Cloud namely Photoshop, InDesign, Premiere Pro & Acrobat Pro will be a distinct advantage.
  • Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organisation.
  • Ability to balance multiple tasks with changing priorities.
  • Self-starter capable of working independently and ensuring to meet deadlines.



How to Apply

Please email a CV and cover note to info@hereworks.ie.